Special Collections Technician – Catholic University of America


The Special Collections Technician is responsible for answering routine reference questions using Special Collections resources; assist in the development of exhibits and displays; undertake collection processing; administer archival training and educational institutes; administrative assistance to Special Collections; manage the Archives office; control Special Collections supplies inventory; supervise student workers and volunteers.


  • Provide administrative assistance by filing and maintaining office records as well as obtaining supplies as needed.
  • Provide reference and referral assistance to inquirers, visitors and Special Collections users, including duplication services such as digital scans, photocopies and photographs.
  • Supervise student workers, practicum students, and volunteers as needed, including collecting employee time sheets and monitoring employee schedules to help maintain proper staffing and service levels.
  • Assist with the processing of Catholic University records and manuscript collections, including audiovisual records, in order to produce finding aids.
  • Assist with rare books and museum accessions, loans, and exhibits.
  • Coordinate with maintenance staff and Special Collections to maintain cleanliness and repair of archives facilities and space.
  • Coordinate and provide support for Special Collections programs:  receptions, conferences, training sessions, exhibits, and teaching institutes.


  • Bachelor’s Degree with two (2) years office administrative experience.
  • Familiarity with word processing and spreadsheets.
  • Experience in using a/v materials, computers, and databases.
  • Courteous and professional manner.
  • Interpersonal skills, including tact and discretion.
  • Strong service orientation.
  • Knowledge of general office equipment, practices and procedures.
  • Strong verbal and written communication skills.
  • Versatility and flexibility; ability to establish priorities.
  • Understanding and interest in Archives.
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