Records and Information Management Specialist, temporary – Department of the Army, Arlington, VA

About the Position: This position implements Special Inspector General for Afghanistan Reconstruction (SIGAR) policies and procedures for managing agency records. The incumbent coordinates and promotes records management programs with program officials, information resources manager, and senior agency management.

Responsibilities

  • This position reports to the Director, Resources Management and Budget.
  • Incumbent implements the guidelines, policies, and procedures for the management of electronic and hard copy records throughout their life cycle (creation/receipt, maintenance and use, and disposition).
  • The incumbent recommends improvements in the management of records and provides technical assistance in records management to agency program and administrative units.
  • Incumbent advises the Director, Resources Management and Budget about the records management implications of using information technology.
  • The incumbent keeps abreast of new regulations, technology, best practices, and trends in the records and information management profession.
  • Evaluates and audits agency records management practices on a regular basis, identifying problems, recommending solutions, and monitoring progress.
  • Prepares reports on agency records management activities for internal and external purposes.
  • Prepares Request for Records Disposition Authority (SF115) for all SIGAR records not covered by General Records Schedules.
  • Assists other directorates with data management tools to assist with recordkeeping and tracking of various dates and other pertinent information.
  • Assist other directorates with data management tools to assist with recordkeeping and tracking of various dates and other pertinent information.
  • Assist AIGS, Staff Directors and managers in inventorying records and preparing office file plans.
  • Trains organization on records management practices.
  • Develops and writes agency records management policy and procedures for the implementation and operations of an effective and efficient Records and Information Management Program.
  • Research, analyze, and evaluate data for responses to information requests; assemble and review proposed FOIA release packages keeping abreast of recent developments in the field of public disclosure, including recent court and department decisions, current legislative resolutions of problems encountered with the FOIA program.
  • Develop agency policy and procedures with regard to the administration of FOIA including the creation of required reports.
  • Performs other duties as assigned.

Requirements
Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • Ability to obtain and maintain a Top Secret security clearance. Subject to random drug testing.
  • Required completion of SF312 Classified Information Nondisclosure Agreement.
  • Required to submit an Executive Branch Confidential Financial Disclosure.
  • Position may be considered essential to the overall support of the SIGAR mission. Failure to meet emergency essential requirements may result in separation for the efficiency of the Federal Service (Ch. 75, title 5 USC; FPM Ch 752).

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

To qualify based on your experience, your resume must describe work which prepared you to do the work in this job. Specialized experience is defined as: coordinating and promoting records management programs, awareness of regulations/practices/policies in records and information management profession, and writing policy/procedures for a records and information management program.

Knowledge Requirements:

  • Knowledge of computer systems, and other systems related to record keeping of electronic and hard copy data. Knowledge of various database systems and hardware requirements is required.
  • Understanding of the functions and relationships and general management principles, interpersonal skills in working with other agency managers and subordinates, and effectiveness in communicating information.
  • Knowledge of statutory, regulatory and other legal requirements associated with information resources management, records management, privacy, access, copyright and patent, admissibility of documentary evidence, and ethical and professional conduct.
  • Comprehensive knowledge and skill in interpreting and applying statutory requirements of the Federal Records Act, the Freedom of Information Act and various privacy laws. National Archives and Records Administration training a plus.
  • Knowledge of recordkeeping issues associated with the creation, maintenance and use, and disposition of electronic records.
  • Knowledge of the Privacy Act and other Federal privacy regulations.
  • Interpersonal skills in relating to and communicating with program officials, senior management and training staff in-person and/or via virtual methods, if necessary.
  • Readiness and flexibility in applying new ideas for process improvement to traditional records management methods and procedures.
  • Ability to express ideas effectively, both orally and in writing. This includes conducting training sessions, presentations and developing manuals and directives.

For more information and application, please visit:

https://www.usajobs.gov/GetJob/ViewDetails/525156700

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