Project Archivist – Fairfax Library Foundation – Fairfax, VA

Project Archivist, Independent Contractor
Department: Fairfax Library Foundation
Reports To: Foundation Executive Director and Virginia Room Librarian
Status: Temporary, Part-time, grant-funded position
Work Schedule: Flexible
Duration: Approximately 375 hours
Compensation: Commensurate with experience

Overview: Under the supervision of the Virginia Room Librarian, the Project Archivist will process (i.e. arrange, rehouse, describe, and preserve) materials in the Lilla Richards Papers (45 Boxes) and the McLean Citizens Association Papers (30 Boxes). Analyze documents for topical content and perform related research to provide context and appropriate series arrangement. Finding aids for both collections will be completed at the end of the project.

Fairfax Library Foundation will contract the Project Archivist to work with Virginia Room.


  • Develop processing plans, work flows, and schedules in order to complete the organization and description of papers within timeframes
  • Research biographical information about the creators of the archival materials
  • Assess the condition of materials and re-housing items or groups of items where needed
  • Prepare folder-level inventories for two separate collections
  • Appraise, arrange and describe collections
  • Write two descriptive finding aids

Minimum Qualifications:

  • Experience arranging, describing and preserving manuscript and archival collections, following standards established by the Society of American Archivists
  • Experience with research methods and special collections
  • Ability to work according to an established schedule and independently
  • Computer skills, attention to detail, organizational skills
  • Demonstrated excellent oral, written, and interpersonal communications and analytical ability
  • Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion
  • Position will require standing, walking, sitting, lifting/carrying (25+ lbs.), speaking and seeing

Preferred Qualifications:

  • ALA-accredited master’s degree in Library Science (MLS) or Library and Information Studies (MLIS), with a certificate in Archival Studies
  • Three years’ experience arranging and describing archival materials preferred
  • Knowledge of Fairfax County, Virginia history

About Fairfax Library Foundation: Fairfax Library Foundation is a nonprofit corporation committed to providing supplementary support to the Fairfax County Public Library. The Foundation, while reinforcing the need for continued and increased public support for the Library, serves as a catalyst for attracting private funding from individuals, businesses, organizations and foundations to enhance library services for our community.

About the Virginia Room: The Virginia Room houses a special collection of local history and genealogy resources. Located in the City of Fairfax Regional Library, staff actively collect the historical record of the people, associations, events and places of Fairfax County and the Commonwealth of Virginia. In addition to local genealogical resources, researchers can also use our print holdings and online databases to research genealogy from almost all 50 states.

How To Apply: Submit cover letter, resume, and a list of three references by email to Laura Wickstead, Virginia Room Librarian:

Deadline: Sunday January 29, 2017

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