Library Assistant II – Law Library, Washington and Lee School of Law – Lexington, VA

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Posting Details

Posting Details

Posting Number: 2007730
Position Title: Library Assistant, II
Department: Law Library
Status: Full-time, 12 Month, With Benefits
Work Hours: 8:30 a.m. – 4:30 p.m. Monday-Friday
FLSA: Non-Exempt
Minimum Pay: $18.01
Career Stage: Individual Contributor Non-Exempt Level 2, IC (NE2)
Position Type: Staff
Department Information:
Contact(s): Human Resources
204 W. Washington Street
Lexington, Va 24450
Contact Phone Number: (540) 458-8920
Position Summary: This position is responsible for the cataloging, classifying, and organizing of all materials in the library collection regardless of format. Ensures accuracy and compliance with national and local standards for bibliographic control.

In addition, this position assists in the library and supports other library functions by performing technically advanced library tasks and assignments independently. Individual may participate in team-based decision making that addresses library policies and procedures at an operational level and may provide guidance and or lead part-time staff or student employees.

Essential and Related Functions:
  • Performs advanced cataloging, including original cataloging and classification of networked resources, with authorization to create and original record in a national bibliographic utility. Determines subject headings, classification, and access points applying MARC formats and national current standards.
  • Assists with scanning, keyword, subject discipline coding, and authority work.
  • Maintains records and reports statistics related to assigned work flows and/or transactions.
  • Performs continuous review of catalog and its authority databases in search of errors and corrects them. Variety of projects are taken care of as they arise, such as the reorganization and tracking of physical and virtual materials.
  • Corrects records for items added or withdrawn from the library.
  • Binding of unbound materials and some light book repairs.
  • Processes materials for the archives.
  • Maintains library cleanliness. Files loose-leaf publications, shelves books, monitors and breaks down library stacks, processes/checks inventory in the stacks, and performs carrel cleanup.
  • Performs curatorial duties associated with maintaining and assuring access to a specific or specialized library/archival collection applying formal study or experience as appropriate to the collection’s scope and characteristics.
  • Assists in the circulation, security, and processing of library materials and resources.
  • Performs document delivery – retrieves books from the law and undergraduate libraries, interlibrary loan, journal cite checking, document delivery for faculty, copy edit, and copyright due diligence.
  • Provides assistance to patrons by locating and delivering information and answering ready-reference queries. May provide specialized reference service in an area of expertise; creates patron records as needed, retrieves items from the Reserve Room.
  • Coordinates library circulation system patron files at a single location that may require integration of services with other locations. May serve as a liaison to the University’s computer center.
  • Designs and creates library guides and instructional materials to assist and instruct patrons in the use of library supported electronic databases. This includes guides on the Internet.
  • Other duties as assigned.
Minimum Qualifications: Bachelor’s Degree required with 2+ years experience working in a library setting or a combination of education and experience providing a similar skillset. Proficient computer skills including the ability to email, scan and work in MS Office Word and Excel programs. An aptitude for details, a good public service attitude, and an ability to work independently are required.

Required Competencies:

  • Plan and Coordinate – Realistically estimates the time required to accomplish tasks and keeps others informed of potential problems/delays. Takes appropriate steps to ensure that the University resources (e.g., workspace, equipment, tools, etc.) are in good working order. Makes an effort to ask questions to identify issues and solve work problems.
  • Technical Skills – Demonstrates a higher level of knowledge and understanding of a technical or specialty area and is able to apply it in daily work. Able to identify problems as they occur and takes appropriate steps to promptly solve or communicate them to supervisors. Consistently and carefully checks details of tasks and assignments to ensure quality and accuracy before routine reviews by supervisors.
  • Results Focused – Displays a level of comfort in exploring different work approaches, rather than the routine. Responds to requests in a timely fashion and keeps track of own progress towards goals and deadlines. Takes initiative to independently find solutions or improve approach when issues/problems are repeatedly encountered.
  • Communication and Relations – Able to clearly and concisely explain University policies and procedures to others. Able to write correspondences and summarize ideas or facts with few or no errors (within role requirements). Skilled at diffusing difficult situations independently and recognizes when issues/requests require special attention (e.g., confidentiality, supervisor review, etc.). Consistently acts on requests and suggestions in a positive and unbiased way.
  • Teamwork – Willingly shares information, materials and responsibility to contribute to and achieve work objectives. Seeks input of other work group members and encourages their participation and involvement. Makes an effort to help and actively support work group members in their tasks/assignments.
Preferred Qualifications: Masters in Library Science (MLS) or related field; BA in Library Sciences or related field; or Either heavily interested in obtaining your MLS or enrolled in a MLS program. Additionally, knowledge of cataloging and classification practices and tools, familiarity with one or more integrated library systems, and/or experience working in a law school or academic library will be given preference.
Posting Date: 10/14/2016
Closing Date:
Open Until Filled Yes
Special Instructions to Applicants: Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
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Physical Environment and Physical Requirements

Physical Environment and Physical Requirements

Physical Work Environment: The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
Physical Requirements:
  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
  • Grasping: Applying pressure to an object with the fingers and palm.
  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
  • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
  • Standing: Remaining upright on the feet, particularly for sustained periods of time.
  • Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. This factor is important if the amount and kind of balancing the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
  • Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.
  • Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
  • Reaching: Extending hand(s) and arm(s) in any direction.
  • Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
  • Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
  • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
  • Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this job opportunity?
    • News-Gazette
    • Roanoke Times
    • News-Leader
    • Daily Progress
    • Richmond Times-Dispatch
    • Washington Post
    • The Chronicle of Higher Education
    • HERC Website
    • W&L Website
    • Craigslist
    • Other Newspaper (please specify below)
    • Other Website (please specify below)
    • Other Professional Publication (please specify below)
    • Other ( please specify below)
  2. If you answered ‘Other’ above, please specify(Open Ended Question)

Optional & Required Documents

Required Documents

  1. Cover Letter
  2. Resume
  3. List of three professional references with contact information

Optional Documents

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