Head of Collections Processing (Supervisory Archivist)
Archives of American Art
The Archives of American Art seeks a Head of Collections Processing to direct and oversee processing of its growing collections. This position is located in the Archives of American Art (AAA) of the Smithsonian Institution in Washington, D.C. Founded in 1954, the Archives of American Art fosters advanced research through the accumulation and dissemination of primary sources, unequaled in historical depth and breadth, that document more than two hundred years of our nation’s artists and art communities. With a collection of more than 20 million items, the Archives is the world’s largest and most widely used resource on the history of American art, and is a leader in the digitization of and public accessibility to archival collections.
The Head of Collections Processing has primary responsibility for the management of archival processing and preservation of AAA’s archival and manuscript collections according to current archival standards and best practices.
- Serves as senior technical expert and adviser for all archival processing projects; national standards, issues, initiatives, trends, and developments; and internal workflows and systems.
- Determines processing priorities, short- and long-term work plans and schedules, makes processing assignments to processing staff and contractors, and provides guidance, review, formal evaluation, and training of subordinates in all areas related to archival processing and description.
- In consultation with senior AAA leadership, develops strategies to address processing backlogs, stewardship, collections management, and workflow issues, including strategies that address the processing and description of born digital content.
- Works with AAA colleagues to assure smooth integration of various processing activities to support AAA’s programs, including AAA’s collections digitization program.
- Represents AAA on internal Smithsonian Institution committees and external professional committees or groups as appropriate.
- Oversees the production and quality of all electronic finding aids and inventories, ensuring that the Archives’ finding aids adhere to all national standards for content and format, including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description).
- Locally implements and ensures maintenance of the Smithsonian’s centrally managed complex software and systems for EAD authoring, including Archivists’ Toolkit and ArchivesSpace.
- Responsible for ensuring that EAD finding aids are available on AAA’s website, OCLC/RLG’s Archive Grid, the Smithsonian Online Virtual Archives (SOVA), and other national level aggregators.
- Prepares processing budgets, provides technical advice, and assists senior management and development staff in developing work plans for funding proposals that support AAA’s goals related to processing, preservation and conservation, and enhanced digital access to collections.
- Serves as project manager/principal investigator or co-manager for gift and grant funded projects related to processing, preservation and conservation, and the creation of and online presentation of finding aids.
The incumbent reports to the Director of the Archives of American Art. Work is primarily sedentary but does require irregular physical exertion in lifting moderately heavy record storage boxes and using moving ladders to reach shelves. Knowledge of the history of art and cultural history in America is a plus. Specific educational requirements are outlined in the posting on USA Jobs.
To apply, go to www.usajobs.gov<http://www.usajobs.gov>, Job Announcement Number 17A-JW-302648-DEU-AAA. It can be accessed directly at https://www.usajobs.gov/GetJob/ViewDetails/468520100. Please note that the job appears in USAJobs with the title “Supervisory Archivist.”