The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a State-chartered agency operating within Montgomery and Prince George’s Counties. It is a nationally-recognized and award-winning agency providing land use planning; stewardship for natural, cultural and historic resources; and delivery of recreation programs to the communities it serves. Additional information on the agency can be found at www.mncppc.org.
The agency is seeking a Corporate Records Management Specialist within the Corporate Records Program (Division of Corporate Policy and Management Operations). This position will assist in implementing and monitoring the agency’s records management program under the supervision of the Records Management Program Administrator. The successful candidate must have a positive attitude; and, be motivated, enthusiastic, willing to learn, and able to work as a member of a team. Experience should include knowledge of records management theory and practice.
Examples of Important Duties
- Assists with day-to-day operations of the Records Center & Archives facility, which includes: coordinating records transfers; assisting with research requests; preparing records for destruction, performing data entry; digitizing records; and, conducting inventory reviews.
- Assists with drafting internal operating procedures, forms, and guidance documentation to meet program needs.
- Works to ensure agency and program compliance with applicable State regulations. This includes assisting with regular updates to the agency’s records retention schedule; drafting and submitting records destruction certificates; and, transferring records to State custody.
- Conducts pick-up and/or delivery of records to agency offices via the use of agency vehicle. Often moves large quantities of heavy record boxes. Assigns inventory locations and logs data into records management system.
- Conducts training and outreach to agency offices on records management practices and related topics.
- Provides limited supervision and guidance to technical staff on records or archival projects and general operations.
- Master’s Degree in Museum Studies, Library and Information Science, Archives, Records Management or History is highly desired.
- Strong command of archival theory and best practices including planning and managing a records or archives program.
- Experience with records/document management systems.
- Knowledge of electronic records issues, systems analysis, systems development concepts and data storage methods, media, and security.
- Knowledge of the technical requirements for digital preservation, including hardware, software, metadata schema and file formats.
- Proficiency with Microsoft Office applications.
- Strong analytical, communications and customer service skills.
1. Bachelor’s Degree in Archives/Records Management, Library and Information Science, Museum Studies, History or any related field.
2. Two (2) years of experience in records management that includes substantive work in the range of duties and responsibilities in this class specification.
3. An equivalent combination of education and experience may be substituted, which together total 6 years.
4. Valid driver’s license in accordance with both State and Commission rules and regulations. Driver’s license must be unencumbered by restrictions, revocations, suspensions, or points that could limit the employee’s ability to drive Commission vehicles or perform driving duties required by the position of assignment.
5. Must pass Commission medical examination.
Class/Specification Title: Corporate Records Management Specialist
Works in an office and warehouse setting; may work outdoors briefly on an incidental basis. Carries or otherwise moves or uses objects weighing up to 49 pounds on own and heavier objects with assistance. May be subject to various job demands such as high volume of work and tight deadlines. This position will require travel to local facilities for records pick-up/delivery, meetings, and presentations as needed.