Shared Collections Specialist-WRLC

JOB TITLE: Shared Collections Specialist

SUMMARY: This position plays a key role in the success of the WRLC to enhance the quality and impact of scholarship of the member universities by sharing resources among its participating libraries. The Shared Collections Specialist processes new materials for addition into the shared collections; shelves and retrieves requested materials; scans and delivers electronically requested journal articles and other materials; and provides guidance to the temporary processing staff and to the courier staff, as needed.


  1. Processes books, journals, audio-visual media, archival boxes and microforms into the WRLC Shared Collections Facility. Unpacks, inspects, and sorts materials. Assembles and labels trays. Creates records for trays, updating item records for inventory control purposes.
  2. Retrieves and refiles requested materials from the Shared Collections Facility and Shared Microforms Collection. Shelves materials in the warehouse using an automated lift and portable scanner. Careful attention to accurately refiling materials is essential. Use of the lift requires OSHA certification.
  3. Fills requests for loans by printing out requests; pulling materials from the shelves or microform cabinets, scanning and electronically transmitting articles, and preparing materials for delivery.
  4. In the absence of the Shared Collections Supervisor, organizes and revises the work of the temporary processing staff , and coordinates the delivery service to ensure timely receipt of materials requested by faculty, students and others in the Consortium libraries.
  5. Professional Development, Training and other Initiatives: Serves on committees and task forces. Participates in meetings and departmental planning. Provides constructive input for enhancements to services or revisions to policies and procedures. Serves as backup to other positions as necessary. Undertakes special projects and performs other duties as assigned. Seeks new knowledge and updates skills to enhance performance in all areas of responsibility

High school diploma required. Bachelor’s degree or some college coursework, desirable; familiarity with the role of academic libraries meeting the information needs of students, faculty and staff; library or document delivery experience preferred; strong oral and written communication skills; must be computer literate; knowledge of Windows desktop, word processing, e-mail, and scanning software required. Ability to adjust to periods of increased workflow and varying responsibilities; flexible; ability to work as part of a team in a changing environment. Some Sunday shifts required. Ability to handle heavy loads (lift 50 lbs. regularly; 80 lbs. on occasion.)

The WRLC is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. The WRLC offers a competitive benefits package. Visit for additional benefit details.

Applicants must send a cover letter, resume, and contact information for three (3) professional references to Visit for positions available and employment information. An offer of employment is contingent on a satisfactory pre-employment background screening.

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