Records and Information Management Specialist – DEPARTMENT OF AGRICULTURE, Washington, DC


This position will be located in either the Washington Office or Albuquerque Service Center and is responsible for the records and information management for the Office of Regulatory and Management Services staff area. This position will provide technical and administrative support for Records Management systems for the agency.

For additional information about the duties of this position, please contact George Vargas at 202-205-0444 or


  • Focus on the systematic creation, use, retention, transfer, and disposition of all data and records at all levels including hard copy and electronic.
  • Develop and implement policy for the Records Administration program and assures compliance with all rules, regulations, and policies.
  • Determine records management and office automation requirements along with the means of delivery for a program area.
  • Conduct studies to analyze record and information needs for the program.
  • Review existing programs such as, Litigation Hold and systems to identify problems and recommend solutions.
  • Provide guidance, expertise, and training in new technologies such as, e-Records, digitization, and ways of managing information.
  • Build consensus for change and garner support for existing policy and procedures.
  • Serve as representative on National and Region/Station/Area groups in the development of new national and/or Region/Station/Area policies, programs, and guidelines.

Requirements: Conditions of Employment

  • Must be a U.S. Citizen or National.
  • Males born after 12-31-59 must be registered for Selective Service.
  • Direct Deposit – Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Successful completion of one year probationary period, unless previously served.


In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management’s General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

Specialized Experience Requirement:For the GS-11: You must have one year specialized experience equivalent to the GS-09 grade level in the Federal Service. Specialized experience is defined as the following: Provided advice and assistance for hard copy and electronic records administration program and implemented new processes. Utilized the proper reporting requirements, processes, and agency regulations to provide a variety of technical and automated services for the agency’s records management such as litigation holds. Reviewed, sorted, and prepared files and documents for shipment to the Federal Records Centers. Analyzed and digitized federal records in accordance with the quality assurance specifications.


Successful completion of three (3) full years of progressively higher level graduate education leading to Ph.D., a Ph.D. or equivalent doctoral degree in a related field and the education was obtained in an accredited college or university.


An appropriate combination of specialized experience and graduate level education (beyond what is required for a master’s degree, i.e., more than 36 semester hours leading to a Ph.D.) in a related field and the education was obtained in an accredited college or university.

For the GS-12: You must have one year specialized experience equivalent to the GS-11 grade level in the Federal Service. Specialized experience is defined as the following: Utilized information management technology, office automation tools, and records management principles, concepts, and techniques for a records management program. Conducted studies to improve operations and provide recommendations for program efficiency. Managed and participated in teams with no direct supervision, and in self-managed team environments. Analyzed, correlated, and coordinated numerous projects at a time in order to gain the most effective use of personnel, resources, and time. Carried out assigned projects ensuring system optimization of hardware and software availability to customers.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME IN GRADE REQUIREMENT: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met by the closing date of this announcement.


Duties are listed at the full performance level at GS-12.

This is a bargaining unit position represented by the National Federation of Federal Employees, IAMAW.

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL) or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period.

Land Management Workforce Flexibility Act (LMWFA): provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. Part-time and intermittent service will be credited only for time actually worked. Non-pay status (such as LWOP) is credited for up to six months in a calendar year; anything beyond six months is not credited. Applicants are responsible for providing sufficient information/documentation to determine if the 24 month criteria is met.

Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran’s Employment Opportunity Act (VEOA).

Forest Service daycare facilities are not available.

This agency offers alternative and flexible work schedules.

Government housing is not available.

If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by Management. However, promotion is not guaranteed.

Salary wage as shown is for Rest of the U.S. For more information, refer to the Office of Personnel Management, Salary and Wages web page.This position is eligible for telework.

These positions may be filled at either location in Washington, DC or Albuquerque, New Mexico.

Apply here

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