The Law Library Aide performs duties associated with maintaining records and the collection for the Circuit Court Law Library and provides the highest standard of service to judges, litigants, attorneys, and courthouse staff. The employee in this position must recognize that visitors to the Court may be under significant stress and ensure they are treated with dignity and discretion. Information obtained in the course of the performance of these duties may be confidential or private in nature.
The Library Aide reports directly to the Law Librarian and Assistant Law Librarian and is ultimately responsible to the Court Administrator.
Circuit Court employees are at-will employees and serve at the discretion of the Administrative Judge. The employee or the Court may terminate the employment relationship at any time, with or without cause. The at-will relationship remains in full force and effect notwithstanding any statements to the contrary made by court personnel or set forth in the any documents, including Montgomery County Personnel Regulations.
Example of Essential Functions: To be successful, the employee in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. This job description reflects management’s assignment of essential functions. It is not an exhaustive list of responsibilities and does not prescribe or restrict various additional diversified tasks and assignments that may be required by Judicial Officers and/or the Court Administrator.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Accurately and efficiently process books, including labeling, shelving, and filing.
- Work with the library’s integrated library system to check in serials and monographs, control record quality, perform inventories, and run reports.
- Keep the library collections up-to-date and orderly. Assist library staff with writing, updating, and restocking information guides.
- Perform research and reference services on an as-needed basis, including accessing on-line databases and print sources as required by judges, court personnel, attorneys, and the public, both in person, through email, chat sessions, and over the telephone.
- Maintain the libraries of the judges, magistrates, courtrooms and other court departments.
- Maintain the law library’s conference room reservations calendar.
- Perform data entry and maintain library databases.
- Complete on-going library projects and assist with special law library events.
Knowledge, Skills and Abilities
- Employee must be detail-oriented, organized, adaptable, and able to function in a multifaceted environment.
- Ability to work a specific shift (e.g., 8:00 a.m. – 12:00 p.m. to open the library) with flexibility to accommodate occasional schedule changes, i.e. close the library on an as-needed basis.
- Ability to maintain a regular, punctual, and reliable level of attendance.
- Competently use office technology and library software.
- Ability to develop and maintain collaborative and professional working relationships with court personnel and the public.
- Ability to make decisions based on experience, good judgment, and established policies and procedures.
- Ability to set priorities and simultaneously process multiple duties and responsibilities.
- Employee must be both self-directed and a team-player.
- Employee must have excellent written and oral communications skills.
- Employee must be able to bend, stoop, stretch, and climb stairs.
- Moderate to heavy physical activity may be involved in opening or lifting boxes of books, shifting books, and maintenance of library collections.
- Willingness to become a notary public and perform notarizations for the public is preferred, but not required.
- B.S., B.A., or paralegal degree from an accredited university.
- Basic knowledge of the American legal system.
- Minimum of one year of library work experience or a Masters in Library Science or equivalent.
- Minimum of one year of customer service experience.
- Microsoft Office Applications proficiency.
- An equivalent combination of education and experience may be substituted with legal research experience.
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