NATURE OF WORK
This is support work providing information resources to Senate and Library staff. Work includes maintaining and controlling collection resources, creating and updating online records, and organizing and filing research materials within the Library and storage areas. Work is bound by Resource Description and Access cataloging rules,rules, Library of Congress classification and subject heading guidelines, MARC standards for bibliographic and authority records, Federal Depository Library Program guidelines, Secretary of the Senate policies and procedures, the U.S. Senate Handbook, and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments. Work is performed under the general direction of the Access Services Librarian.
This position has primary responsibility for the management of the Library’s congressional reports and document collections in print and microform. Work includes receiving, processing, shelving, and distributing incoming congressional materials; maintaining accurate check-in records using MS Excel and the Library’s integrated library system (ILS); communicating with the Government Publishing Office (GPO), the Office of Printing and Document Services, and other distributors to request documents and claim missing materials; participating in team discussions on retention and relocation of collection materials; and performing database maintenance duties as required.
Staff the circulation desk daily on a rotational basis for a minimum of 14 hours per week; deliver and pick up Library materials to and from Senate staff on a scheduled basis at least three times a week; maintain book displays; locate and retrieve materials for Library staff and patrons; and assist patrons with the use of the book and microform collections and equipment. Circulation desk duties include controlling Library materials using the Library’s ILS; creating and maintaining patron accounts; processing renewals; discharging loaned materials; creating and monitoring patron holds placed on loaned materials; and maintaining and updating loan records. Support the delivery of enterprise-wide electronic resources by providing telephone support to Senate staff; answer, log, and route incoming calls and emails; create and update user credentials for electronic book and audiobook services in the ILS; and provide users with their credentials and information about product availability and access; troubleshoot Library electronic resource account issues; and coordinate coverage with the Access Services Librarian.
Work requires a bachelor’s degree, with one to three years of library experience using an ILS for circulation and/or serials; and the following knowledge, skills, and abilities:
Knowledge of Congress, the legislative process and procedures, and congressional documents.
Knowledge of the Senate as an institution.
Knowledge of the Library of Congress and Superintendent of Documents classification systems.
Knowledge of applicable ILS databases, file transfer methods, and email applications, spreadsheets, and document imaging tools.
Ability to work cooperatively and effectively in a team setting, both within the Library and outside organizational lines.
Ability to provide prompt, responsive, and courteous customer service.
Ability to apply standard organizational guidelines and procedures to assigned tasks
Ability to communicate effectively, both orally and in writing.
Ability to maintain focus and attention to detail.
Ability to maintain confidentiality.
Contact Applications for the position must be submitted online; see the link below. If you need an accommodation to submit an application for this position, please contact Human Resources at 202-224-3625 or stop by the Human Resources office at SH231B.
Federal Relay Service Speech/Hearing impaired persons may contact the Federal Relay Service at 1 (800) 877-8339 TTY
Salary $44,292 – $68,652
Requirements: Please see the complete vacancy announcement and position description.
Interview and relocation expenses will not be reimbursed.
Deadline for Applications: February 19, 2019 Applications will NOT be accepted after 11 :59 p.m.
The online application can be found on the Human Resources Department’s employment page on the Senate’s public website – https://oampublic.senate.gov/constituent/login/cbc95c84-c77b-4fef-b2b4-fea822c9cb7f.
All applicants should complete a Secretary of the Senate Application for Employment (and, if applicable, an Application for Veterans’ Preference and supporting documentation specified on that form) and attach a cover letter and current resume to the online application through the link listed above.
Qualified candidates will be contacted if selected for an interview.
Do NOT mail. No phone calls please.
Veterans’ Preference To be eligible for a veterans’ preference, applicants must meet all of the requirements set forth in the VEOA and applicable regulations. Those eligibility requirements are summarized in the Application for Veterans’ Preference, which may be obtained by visiting:
If claiming a veterans’ preference, an applicant must indicate that he/she is preference eligible on the application or resume and must submit a completed copy of the Application for Veterans’ Preference along with the supporting documentation specified on that form. If the Office of the Secretary of the Senate does not receive the Application for Veterans’ Preference and supporting documentation by the closing date, the applicant’s claim for a veterans’ preference may be denied.