A highly skilled and organized Digital Assets Librarian (DAL) will serve as the project leader to oversee a 3-year grant funded archives digitization project. The project will incorporate digitization technologies to process and digitize >100,000 items of typed and handwritten correspondence and photography. This project will preserve the key collections from the museum’s archives in perpetuity while facilitating access and discovery of the Phillips’s most-requested primary sources. The project will serve as the foundation for digital initiatives that coincides with the museum’s 100th anniversary in 2021, making accessible many of the important, revealing correspondences and stories behind the artwork in the museum’s collection. This project will be instrumental in bringing the collections into the 21st century.
Description of archival collections to be digitized: Includes correspondence and photograph collections for use by researchers, staff, and the general public. The scope of this project includes 104,310 items (55 linear feet) of typed and hand-written correspondence, and 1,000 photographs (7 linear feet).
The DAL will lead The Phillips Collection in setting up their digital archival collections infrastructure by reviewing preliminary decisions regarding digital repository application selection, finding aid repository selection, digitization standards, description standards, and workflows and will formalize vendor contracts with the project team. The DAL will lead the project team, comprised of the Head Librarian, Processing Archivist, and Chief Information Officer (CIO), oversee archival digitization performed by a vendor, and develop necessary workflows and a digital preservation plan and be responsible for managing and tracking the project budget. The DAL will manage the creation of initial descriptive and administrative metadata and oversee the work of a temporary, part-time processing archivist who is responsible for creating DACS-compliant finding aids and metadata for archival collections; the DAL will also assist with aspects of cataloging and processing of the collections as necessary for the success of the project. The candidate will manage the ingest of all digitized assets and metadata into the selected digital repository application. The DAL will review digitization progress reports, perform sampled quality control of files, and request necessary adjustments from the vendor. The position will also prepare progress reports for the project team, ensuring the grant meets milestones in a timely manner, and will provide preservation reports to staff. As part of the project team, the DAL will also disseminate digitized material using a method identified by the CIO. Using this project as a starting point, the DAL will assist the Head Librarian in strategic planning for the future of the collections, repositories, services, and programming for the 21st century. This position will also be responsible for other duties as they relate to the success of this project and the collection, such as performing reference duties.
• Digital repository application selection, procurement, and implementation
• Digitization work plan including standards, procedures, workflow, collections management, and onsite vendor delivery schedule
• Digital preservation plan
• Establish descriptive and administrative metadata schema and in-house standards and procedures
• Perform quality control checks on files and metadata; reviews monthly file preservation reports from digital collections repository
• Ingest image files and metadata
• Supervise creation of two EAD (XML) finding aids in ArchivesSpace, linking them to the MARC 21 records on WorldCat OCLC
• Add transcriptions to digital repository application records
• Bi-weekly report of project status to the project team supervisor
• Report to IMLS via the institutional giving development team
• Master’s degree in library and information science, archive management, or a related field; or equivalent experience
• Minimum of two years of professional experience in a library, archive, museum, or similar institution
• Experience in developing, preserving, and managing digital collections
• Demonstrated knowledge of standards and best practices for digital preservation, digitization, metadata creation, and digital asset lifecycle
• Experience with integrated library systems and/or digital asset management systems
• Extensive knowledge of digital resource management standards and best practices for metadata creation, description, access, storage, and preservation
• Demonstrated ability to plan, prioritize, coordinate, and implement projects
• Experience managing personnel
• Knowledge of current data content and structure standards related to the archival control of collection materials
• Experience with basic preservation standards for archival and manuscript collections
• Strong command of archival theory and best practices
• Working knowledge of MARC, EAD, DACS, RDA, Dublin Core, and related standards
• Excellent organizational, written, and oral communication skills
• Ability to work independently as well as collaboratively
• Ability to lift boxes weighing 25 pounds
• Ability to plan and manage project within budget parameters, experience preferred
• Experience in working in museum setting, preferred
• Knowledge of art history, preferred
Salary is commensurate with experience.