Digitization Archivist – Corestaff Services, Bowie, MD

Corestaff Services is seeking a qualified candidate for the position of Digitization Archivist at a Museum facility located in Bowie, MD.  This position is on government contract and is presently funded for one year.  

Duties and Responsibilities:

Appraisal: Assists the Archives management in evaluation of records offered for acquisition; recommends acquisition, reappraisal, reallocation, and/or other disposition. Consults as necessary with donors, other Museum staff in a variety of offices, and other foreign and domestic archivists and professionals in order to make informed recommendations to the Chief Archivist or other staff. Conducts research as necessary in order to recommend records for deaccessioning. Collections may include special media, electronic collections, textual records, microform, photographs, music, graphic materials, and realia. Makes recommendations based on expert knowledge of the collection and of research trends, for the purchase of archival collections. 

Records Arrangement: Analyzes, develops, plans, and participates in difficult arrangement or rearrangement at all hierarchical levels of records, perhaps as well as the unification of dispersed archival collections, including materials from same creators that have been placed at the archives in various accessions. Arranges collections hierarchically in series and subseries, subject or format or function as appropriate.

Records Description (Creation of finding aids and catalog records): Develops finding aids and catalog records for collections with complex subject matter, complicated organization, and/or obscure administrative history. Ensures that the finding aids and catalog records provide adequate intellectual control over holdings and are understandable to both specialized researchers and members of the general public. Ensures that finding aids are in compliance with Museum and national standards, including DACS (Describing Archives: a Content Standard). Uses appropriate software to capture relevant information, including the museum database software program (EMu) and ArchivesSpace. Creates finding aids that include introductory narratives containing biographical information about the individual creators; identification and descriptions of series and sub-series within record groups in terms of subject-matter content, arrangement, volume, and chronological span; and appropriate authority-file index terms and cross-references. Researches, translates, or works with qualified volunteers and staff who assist with translation and interpretation of materials, to create accurate descriptions of contents of collections. Conducts research, as appropriate, in online and other bibliographical reference sources. Evaluates and recommends changes in procedures.

Minimum Qualifications:

  • Sufficient professional knowledge of fundamental archival principles, theoretical concepts, techniques and functions, and the ability to apply the knowledge to practical problems.
  • Knowledge of 20th century European history, with particular emphasis on the Holocaust and World War II.
  • Reading knowledge of at least one non-English European language.
  • Thorough knowledge of the theory and practice of computer software systems for archival cataloging and management, such as the EMu collections management system.
  • Skill to create standard vocabulary for subject terms, personal names, corporate names, and geographic place names according to Library of Congress authority term rules, and the ability to search other online authority files.
  • Ability to arrange, analyze, and interpret non-current record collections and to assess their value for historical and other scholarly research.
  • Ability to use archival collections and related resources to accomplish the necessary research to allow the implementation of archival theory and practice at the highest professional level.


Additional Information:

This position is located in the Archives Branch, Curatorial Affairs Division of the Museum.  The Branch is responsible for conducting research regarding the history and provenance of selected collections; arrangement of archival and manuscript collections; description (creation of paper and automated finding aids and catalog records) of collections; preservation, holdings maintenance and rehabilitation of collections; reference assistance to Archives users; management of catalog databases; participation in the digitization of archival collections, including prioritization of collections to be digitized. Collections contain materials in a variety of media (including textual, photographs, moving image, sound recordings, and digital images) and languages. The incumbent in this position works under the direction of the Director of Archives Branch.

The incumbent works independently in carrying out duties, determining own working plans, developing and modifying plans as necessary to meet objectives of the assignment. Guidelines consist of professionally accepted archival techniques and practices, relevant National Archives and Records Administration (NARA) regulations, Museum -developed policies relating to archival procedures and practices, automated archival systems software documentation, Federal laws and regulations, user manuals, and policy statements and deliberations of the United States Holocaust Memorial Council and some of its committees.

The records to be reviewed and described document a wide variety of subjects relating to the Holocaust and the impact of these events on the lives of individuals and families. Because of their breadth and complexity, and in many instances lack of documentation of provenance or poor arrangement, the records may require extensive research in order to determine how particular records fit into a larger context and to determine their administrative history or provenance. Assignments present significant challenges because (1) the work relates to a variety of subject areas, and (2) the records are written in a variety of languages. The incumbent may have to conduct extensive and intensive research into records and their history.

The incumbent will be required to plan and carry out professional archival work in arranging, describing, preserving, and publishing descriptive records concerning particular Museum collections. Work products and actions directly affect Museum goals to expand Holocaust research and disseminate relevant knowledge regarding resources and documentation throughout the world. The audience that benefits from incumbent’s work consists of scholars, writers, students, archival and library professionals, and leaders of Holocaust institutions both here and abroad, as well as Museum and Council program staff.

Further Information 

This is a full-time contract position with benefits, including ten paid federal holidays, paid vacation and paid sick leave, Affordable Care Act (ACA) compliant health insurance and 401(k). There is no company sponsored relocation. 

Corestaff Services is a nationwide professional staffing services firm, specializing in administrative/clerical, information technology, library/museum, records management and human resources placements.   

Corestaff Services is an Equal Opportunity Employment Employer. People from racial minority groups, veterans and the disabled are strongly encouraged to apply. 

For consideration, submit resume to contracts@corestaff.com .

This entry was posted in Jobs, MLIS Not Required, MLIS Required. Bookmark the permalink.

Comments are closed.