Collections Assistant The Loyola Notre Dame Library, MD

The Loyola Notre Dame Library (LNDL) seeks a collaborative and organized self-starter to join the Collections and Access Services Department which includes Acquisitions and Cataloging. Duties include purchasing, receiving, and cataloging library materials along with coordinating projects. This position requires excellent communication and collaboration across library units to make material available and discoverable in support of our patrons’ teaching, learning, and research needs. The successful candidate will report to the Acquisitions and Resource Management Librarian.

Position Responsibilities:

  • Places, records, and tracks orders of material in integrated library management system;
  • Manages print journal and book series subscriptions;
  • Receives and pays invoices, conducting regular reconciliation tasks to ensure record accuracy;
  • Manages receipt of library content purchases and transfers to other units for processing;
  • Performs copy cataloging as assigned;
  • Participates in gathering usage statistics and performing data analysis;
  • Coordinates unit projects for timely and accurate completion, including but not limited to
  • Transition to automated book purchasing service (GOBI);
  • Review, analysis, and cleanup of book series subscriptions; and
  • Journal and book stacks collection refresh;
  • Assists in managing student worker assignments;
  • Communicates with vendors to investigate and resolve issues;
  • Performs other duties as assigned.

Required Qualifications:

  • Bachelor’s degree;
  • Demonstrated ability to work quickly, accurately, and with attention to detail;
  • Ability to manage multiple workflows and projects;
  • Ability to work both independently and collaboratively to achieve objectives;
  • Strong commitment to user-focused customer service;
  • Excellent oral, written, and interpersonal communication skills;
  • Proficiency in Microsoft Windows operating system and Microsoft Office;
  • Ability to lift 40 pounds, with or without accommodation.

Preferred Qualifications:

  • Academic library experience;
  • Working knowledge of Aleph or other integrated library system;
  • Working knowledge of Microsoft Excel formulas and pivot tables;
  • Experience processing invoices and working within budget limits;
  • Understanding of bibliographic, holdings, and item records for materials in multiple formats;
  • Project management experience;
  • Supervisory experience;
  • Knowledge of patterns of serial publication.

Application Procedures:

Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Collections Assistant” in the subject line to Lorena Dion, Administrative Operations Coordinator, at ldion@loyola.edu.

Note: Applicants should provide examples in their resume that demonstrate they meet the position’s required and preferred qualifications.

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