Chief of Materials Management – Largo, MD

The Prince George’s County Memorial Library System (PGCMLS) is seeking an organized individual to oversee the operations of materials management for the library. This individual will need to have proficiency in selection, acquisition, cataloging, and inter-library loans. The successful candidate will be responsible for developing, monitoring, and managing the library materials budget, building relationships with vendors, and negotiating contracts.

 Essential Functions:

(Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

  1. Oversees the operations of materials management for the library.
  2. Manages and supervises department supervisors and other staff who report to the Chief; monitors and evaluates job performance and oversees staff training and development.
  3. Responds to inquiries (phone calls and emails) from library staff and vendors about materials management related issues.
  4. Prepares, manages, and monitors the materials budget.
  5. Meets with vendors to discuss new products; negotiates contracts and contract renewals.
  6. Reviews and approves selections and purchase orders.
  7. Reviews and approves invoices and responds to invoice questions.
  8. Coordinates training for library staff on new products and services.
  9. Creates and submits a variety of reports as requested, including monthly department updates and budget reviews.
  10. Creates and maintains office files and department records appropriately.
  11. Provides assistance to library customers as needed.
  12. Acts as an ambassador and advocate for the library.
  13. Attends meetings, trainings, and workshops as assigned.
  14. Assists with special projects – such as the creation of opening day collections – as required.
  15. Performs other duties as assigned.
Core Library Competencies:

Employees are expected to demonstrate the following qualities at all times:

  • Continuous Learning – seeks out and assumes responsibility for learning and development opportunities that benefit self and PGCMLS.
  • Customer Service – creates a welcoming environment, maintains effective relationships, and uses all available resources to assist customers.
  • Communication – understands and applies the library’s mission, vision, and policies, and communicates effectively both within and outside the library system.
  • Ethics and Values – treats all with respect and honesty, is a responsible steward of resources, knows and respects customer privacy and confidentiality policies.
  • Leadership – willing to try new ideas to achieve the system’s goals, adaptable to change, accountable, keeps PGCMLS’s goals, mission, and customers front and center in daily work.

Managers/Supervisors:

  • Develops Others – provides opportunities for staff, including training and delegation.
  • Empowers Staff – fosters collaboration, support for new ideas, encourages innovation, allows staff to learn from mistakes in non-punitive settings.
  • Leadership – sets high standards and models what’s expected, maintains positive attitude, fosters environment of integrity and high ethical standards.
  • Manages Department or Branch Function – thoroughly understands the entire function and effectively manages day-to-day functions.
  • Manages Staff Performance – provides clear expectations and holds staff accountable, is fair and consistent, uses good interpersonal skills to direct staff’s work.
  • Acts According to Legal and Policy Requirements – understands and complies with employment laws and regulations, ensures compliance with HR policies and procedures and promotes effective labor relations.

Required Knowledge, Skills, and Abilities:

The employee is expected to perform or possess the following:

  1. Thorough knowledge of established materials management practices and procedures preferred.
  2. Strong communication and customer service skills.
  3. Strong organization and problem solving skills.
  4. Demonstrated negotiation skills.
  5. Ability to effectively direct the services, administration, personnel and budgetary activities of multiple departments.
  6. Ability to work independently and with volunteers.
  7. Ability to operate relevant computer systems including hardware and software, such as Microsoft Office Suite, electronic databases, e-mail, and internet navigation in addition to other office equipment and security systems.

Education and Experience:

  • Master of Library and Information Science or comparable degree from an American Library Association (ALA) accredited program required.
  • Five to seven years of related experience; experience working in a public library setting preferred.
  • Experience in selection of materials (physical items and electronic) for a public library.
  • Three years of supervisory experience required.
  • Maryland Professional Public Librarian certificate within six-months of hire required.

$80,031.00 – $920,000.00 Salary/year

Physical and Environmental Conditions:

Work is conducted in a normal office setting which provides comfortable lighting, temperature and air conditions. Occasional light lifting, such as three to four reams of paper, four or five books, or other materials (up to 20 pounds) may be required.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe work place practices with office equipment, and/or avoidance of trips and falls, observance of fire regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

This and all PGCMLS positions are subject to transfer, based on library need.

 Application Process:

This entry was posted in Jobs, MLIS Not Required, MLIS Required. Bookmark the permalink.

Comments are closed.